A Step By Step Guide To Becoming An Animator Pdf Professional PowerPoint Presentations With the Rules of Six and More

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Professional PowerPoint Presentations With the Rules of Six and More

PowerPoint and all the bells and whistles that come with it are increasingly being used in business and other presentation venues. Before presenters became so dependent on computers for producing visual aids, there were certain rules for proper visual design that were often adhered to by graphic design people building slides in the days before the personal computer. Now with everyone having access to a computer, those rules are often ignored when designing slides. It results in an unprofessional appearance and information overload. A return to some of the old rules, referred to as rule six, is in order. New computer rules are also needed to keep slides with graphics and animations suitable for professional use. Below are some rules to consider when designing PowerPoint slides.

Six rules for creating a slide

  • Use meaningful titles as introductions and summaries of slide content. Be sure to limit the number of words in the title to no more than 6.
  • No more than 6 dots per text slide. Sub-bullets should be included in this count. It is also preferable to have no more than 6 words per bullet.
  • For data tables, plan no more than 6 rows of data in a table to make it easier to read. However, for most audiences, charts or graphs are better than tables. No more than 6 data points (bars, slices, lines) should be on a graph or chart.
  • Regarding talk time per slide, consider for a 30-minute presentation to use 6 slides (5 minutes of talk per slide) or fewer that highlight only the main points of the presentation. Or no more than 12 slides (average 2-3 minutes of talk time per slide) where you want to provide some detail that may be difficult for the audience to capture with notes.

Rules for Graphics and Animation

  • Use only images and graphics that summarize key points as a substitute for text, such as charts and graphs. Mixing too much on a slide only makes it crowded and confusing. Remember that cute cartoons, silly photos or movies usually don’t add much to a professional presentation.
  • Use animation and sounds wisely and sparingly. A stable transition between slides does not fall under the care of animation. Transitions help the audience prepare for what comes next. Also consider the design template to get a more professional look with little effort. If the template has a distracting motion in it or the color is not desirable, go to the main slide view to remove the animation or change the background.
  • Remember when it comes to a professional presentation, less really is more. The less the slide, the more the presenter can shine on the main points. The fewer words used, the more white space is included, which marketing people say readers find pleasing to the eye. The less the audience tries to read the screen, the more attention they can pay to the presenter. If that’s not convincing enough, consider that taking notes from the audience to supplement slide content actually increases retention of the points presented by up to 40%.
  • Presenters should consider the black screen option for discussion or activity times that do not require reference to a slide. To turn on the black screen, press the letter B on the computer keyboard during a PowerPoint presentation, the screen will go dark. When you’re ready to continue with the slideshow, press B again and the slideshow will return to where it was before.

Please consider using the above rules when designing PowerPoint slides on the computer to give a more professional look to the slides and presenter. Remember, just because PowerPoint creators include a lot of bells and whistles with the software, it doesn’t mean you have to use them. Reduce the possibility of information overload on the audience by going back to the old rules of graphic design and adding the new rules provided here.

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