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Fax From Email and Other Ways the Internet Has Made Running a Business Cheaper
When it comes to running a business, there’s no denying that I don’t sing the Internet’s praises enough. As an avid user of faxing from e-mail services, document programs, and virtual assistants, I often tell my colleagues that I can do almost anything online without getting tired. They often think I’m exaggerating – but I’m really not.
Think of it this way: with the Internet available, you can send a fax with a PC. You can post ads to fill positions at your company and set up interviews without ever having to pick up the phone. You can delegate projects to subcontractors and consultants without ever meeting them face-to-face. You can even gain a large number of your customer base simply through online advertising and marketing campaigns.
In short, thanks to the Internet, businesses can be more profitable than ever before.
Want further proof of what I’m talking about? Grab a cup of coffee, sit back, and relax—because I’m about to illustrate exactly why the Internet has made running a business so much cheaper than it was just a decade or two ago:
Fax to Email Services: If you’ve never heard of a fax from an email service, listen up: this is just one example of how the Internet has completely revolutionized the way the world communicates with each other. For decades, offices everywhere have relied on clunky, bulky fax machines to send important documents to locations around the world. Even with the advent of the Internet, the need for fax still existed – after all, how else were customers and employees supposed to send important documentation and signatures?
But as any office worker knows, the fax machine is somewhat of an archaic beast. It takes many minutes to confirm a fax number, never mind sending the documents yourself. Add to that the fact that you have to repeat the entire time-consuming process again in the event of a mistake, and it’s easy to see why many business experts peg the fax machine as one of the biggest detractors of office productivity.
This is where email fax services come into play. You see, a PC fax system works by sending the same documentation by email rather than by fax; however, the other party still receives a fax. Likewise, someone can send you a fax and you can receive it by email. A Windows fax machine is just another example of how the Internet has made running a business cheaper – and more efficient.
Docusign programs: When it comes to email fax services, one of the most important reasons offices still use faxes is because of the need to send documents that require signatures. However, a recent internet invention has made even this small task obsolete, as people no longer have to send documents back and forth just to collect signatures.
Docusign programs work because both parties agree on the legality of an electronic signature. For example, let’s say a customer sends you a contract that needs to be signed. Instead of emailing it or sending it back and forth, the client can upload it to a documentation system, enter their electronic signature, and invite you to do the same. You can use a special electronic signature to sign the document, or you can upload your signature to the contract. Either way, it’s a sure example of how the Internet has made it possible to sign contracts and other important documents in the space of a heartbeat.
Virtual Assistants: If you’ve never used a virtual assistant before, then it’s time to discover one of the best-kept online business secrets around. Virtual assistants are essentially online contractors who agree to do your paperwork, write emails, compile documents, and tend to perform other important tasks—except that the relationship exists entirely in the online world. In exchange for an hourly wage, your virtual assistant will take care of all your online needs, draft documents and perform other tasks that help your business – and you! – to function better.
If you are interested in hiring a virtual assistant, I recommend you go to Elance.com, Guru.com or Craigslist and post an ad for a virtual assistant. Be sure to specify your hourly wages and project needs, as this will help you screen out virtual assistants that just aren’t a good fit for you and your business needs.
When it comes to running a successful business with less expenses, there’s no denying that the internet has helped the world do so by leaps and bounds. How else would you be able to hire an assistant, send a fax from email and sign a contract – all without having to leave the comfort of your office desk?
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